The club has unanimously voted and the trip is a go! During spring break of 2006, the DSU Filmmakers will be taking a trip to Las Vegas, Hollywood, and Disney Land. This will all depend on how much money is raised and how many plan to attend. Josh Nichols, President of the DSU Filmmakers, has created a tentative plan. The plan was distributed to everyone at the last semester meeting. The plan is as follows:

DSU Filmmaker,

This letter is to propose the idea of a trip for Spring Break of 2006. The specifics of the trip will be worked out by the club, but I hope to visit Las Vegas, Hollywood, and the Anaheim, CA. Of course the exact route and final destinations may be altered if needed. Keep in mind this is a proposal so all or part of it may be accepted or denied. The following is a list guidelines for the trip that I foresee being important to work out.

• Unless a member requests funds for a project and that request is accepted, all of the money earned in fundraisers, or received from donations, or through other organizations such as the Student Senate will be put toward the trip. The money will be put towards group expenses first. Such expenses may include hotel fees. Other “group” expenses will be discussed.
• The organizations funds minus group expenses will be distributed through individual members based on fundraiser participation. I foresee this being the fairest way of sharing the funds. What I mean by fundraiser participation is if a member participates in a fundraiser, he/she will receive one (1) credit. If any funds are leftover after group expenses the total credits of all members actually taking part in the trip will be added together and divided into the leftover fund amount. An example is included on a separate sheet.
• I see two options for this particular trip. If we exclude it to only our organization we will probably only receive, if any, funds from the Student Senate, which is also pending approval of the club. The other option is making the trip a campus trip. I’m not 100% sure of the politics behind a campus trip, but as I understand we could receive more funds, again pending approval. Then again I’m not sure of the politics so I don’t know how our organizations funds would be split up or how many people would be involved. Personally I see this being more successfully implemented exclusively to our members. I think it will reduce hassle and possible boost membership.
• Even if our organization is not approved in the spring of next year, we would still be able to use our funds for the trip. Though, we could not get funds from the Student Senate.
• We will be having fundraisers over the summer to gain funds for the organization. Members are not required to participate in these fundraisers, but they will be part of the breakdown for the individual disbursement. The reason we will be fundraising in the summer is because this trip will be very costly and we must start raising funds quickly.
• All members participating in the trip will be required to sign a release form. These forms will be used to clarify that the club will not be responsible for the actions of individuals on the trip. Other rules and regulations will be added as they are addressed.
• If the organization cannot raise enough funds to cover all group expenses then all members planning to participate in the trip must turn in their portion of the group expense not already being paid by February 11 th, 2006, which is exactly one (1) month before the presumed start of the trip(Spring Break 2006, March 11th-19 th)

Josh Nichols
DSU Filmmakers, President

After Josh discussed the funding with the other executive officers, the funds distribution was modified. A new way how funds will be used was discussed. The new amendment was voted on unanimously by the club. The new plan is as follows:

Modified Fund Dispersal Proposal

I have modified my proposal for fund dispersal after I talked it over with the other executive officers. I think that this will be the fairest method of dispersing funds to members in regards to the trip whilst reserving funds for other organization needs.

I propose that we split funds for each fundraiser. Ten (10) percent of the overall profit of a particular fundraiser (the percentage is negotiable) will be put into a reserve fund. The remaining nine (9) percent will be split amongst the member who helped run that particular fundraiser. The reserve fund will be monies that can be requested by members of the organization to be used on items or issues other then the trip.
I find this edit to be fair to all involved. This edit will differentiate from types of fundraisers; protect both trip funds and “other” funds, and give credit where credit is due. I include this version separately only to avoid administrative hassle. The “credit” system I wrote of in the actual proposal I foresee being problematic in some areas, but if necessary it will still be up for negotiation.

Amendment Proposals

***Note*** the “x” represents the number of the amendment based on the order it is instated in.

I would like to add the following amendment to the DSU Filmmakers Constitution:

Amendment x

The amount of money that may be requested by each member will be regulated by the Executive officers. The Executive officers will agree on a percentage or fixed amount that may be requested by taking into account the organizations current balance, number of active members, and other limiting factors. If a member would like to request more money then that set by the executive officers, they must go submit a written request which will be reviewed by the officers. The executive officers will have the ultimate decision whether or not the members request will enter the voting stages.

More information will be posted as it becomes available. Stay tuned!